Executive Assistant – Hybrid work schedule

Title: Executive Admin

Location: Culver City, CA (Hybrid schedule)

Duration: 6 months with potential to extend



Key Duties

• Executive Assistant for the organization, reporting the CMO.
• Manage calendar for company executives
• Coordinate travel arrangements, all hands, and offsite events
• Routinely perform a wide variety of support duties for Beats organization.
• Schedule departmental meetings; assist in the preparation and distribution
• Prepare, reconcile, and submit expense reports.
• Maintain condential and sensitive information of meeting agendas and materials.

Key Qualifications

• Proven ability and experience in supporting executive level staff (task management, facilities, teleconferencing, purchasing and day to day operations)
• Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment.
• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions.
• Possess a can-do attitude for all situations, no task too big or too small to handle.
• Excellent written and verbal interpersonal skills and strong sense of professionalism.
• Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind.
• Direct experience handling sensitive and confidential information with integrity, discretion and upmost secrecy.
• Extraordinary work ethic while balancing the needs of the team and business.
• Ability to influence others; handle conflict appropriately, know when to delegate issues upward and when to apply common sense.
• Calm under pressure, sense of humor and good with people.
• Experience on-boarding new employees and training new team members.
• Experience planning, managing, and executing events.
• Executive support (arranging travel and submitting expense reports).
• Manage all facility related requests, working cross functionally with the Facilities team and building representative.
• Serve as the go to individual for all org employees and contractors, as well as a resource for all new hires.
• Support on-site meetings and events, including room reservations and catering.
• Process and manage purchase orders and corporate card purchases.
• You will assist in all event planning, including team building activities and off-sites.

Job# 23-00021