Planning Coordinator (Project Coordinator I)

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Title: Planning Coordinator (Project Coordinator I)
Location: Cupertino, CA – Hybrid
Duration: 3 Months
Pay Rate Range: $33 – $38/hr on W2 + benefits

WW Digital Channel is seeking a Planning Specialist to provide essential support to the team in various administrative and coordination tasks. Your attention to detail, organizational skills, and ability to handle multiple priorities will contribute to the efficient execution of planning processes within the organization. You will work closely with the planning team, assisting in event/calendar coordination, documentation, scheduling, and communication.

  • Help schedule meetings, prepare agendas, and coordinate logistics for team
  • Assist in collecting, organizing, and analyzing data for planning purposes.
  • Handle confidential and sensitive information with utmost discretion and professionalism.
  • Assist in the preparation of budgets, expense reports, and financial documentation.
  • Coordinate and oversee special projects or initiatives
  • Streamline administrative processes and implement efficient systems to improve productivity.
  • Prepare and maintain planning documents, reports, and presentations.
  • Collaborate with internal teams to gather information and update planning databases or systems.
  • Contribute to the development and implementation of planning strategies and initiatives.
  • Support the tracking and monitoring of project progress, ensuring deadlines are met.
  • Assist in conducting research and gathering relevant information to support planning efforts.
  • Maintain effective communication channels between the planning team and other stakeholders.
  • Assist in identifying potential risks, issues, or bottlenecks and recommend appropriate actions.


  • Bachelor's degree
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Strong problem-solving and critical-thinking skills.
  • Flexibility and adaptability to handle changing priorities and work in a fast-paced environment.
  • Excellent attention to detail, ensuring accuracy in data analysis and documentation.
  • Proficiency iWork suite (Keynote, Numbers, Pages, iCal) and Microsoft Office (Excel, Word)
  • Effective written and verbal communication skills.
  • Ability to work collaboratively in a team environment.
  • Familiarity with planning principles and processes is a plus.
  • Experience with planning software or project management tools is a plus.
  • Experience with Tableau and data visualization tools a plus.

Please share your resume to and/or reach me at 650-492-4188.

JobDiva # 23-00569

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